Why Facility Prep Costs Matter More Than You Think
Before collecting a single sample, employers already invest time, effort, and resources to make the space suitable for workplace drug testing. These costs are not incidental; they form the foundation of the entire process. Yet many organizations overlook them when budgeting for testing programs.
Blocking off restrooms, managing biohazardous waste, and coordinating staff all affect workflows, productivity, and long-term return on investment.
This blog breaks down average prep costs for four common testing methods: urine, saliva, hybrid (in-house with third-party escalation), and fingerprint. You’ll see what really happens behind the scenes and how each method affects your bottom line.
Summary of the Costs
Training
The training cost covers staff education on sample handling, chain of custody protocols, and legal compliance. This training is essential to avoid invalid tests, protect employee rights, and maintain accreditation. £800 in training has been applied to most of the testing methods. This cost usually applies to a team of staff members involved in sample collection and oversight. Most providers offer group training sessions. This training includes instruction on proper sample handling, legal compliance, privacy protocols, and documentation procedures. Investing in group training ensures consistency across your team and reduces the risk of errors that could invalidate results or expose your organization to liability.
Facility Prep Labour
Facility prep includes labor and time spent rearranging spaces, posting signage, securing restrooms, and setting up collection zones. These tasks often require coordination across departments and disrupt normal operations. Staff may need to adjust cleaning schedules, reassign rooms, or temporarily close off high-traffic areas, which can interfere with a shift. In some cases, facilities teams must work outside regular hours to minimize disruption, adding to labor costs.
With urine testing in particular, facilities may also need to schedule gender-specific staff to administer the test, adding further complexity. The more frequently testing occurs, the more these setup routines compound, turning what seems like a minor task into a recurring operational strain. The facility must also be re-prepped after each donor to maintain test integrity.
Biohazardous Waste Disposal
Biohazard waste disposal accounts for the safe removal of contaminated materials like gloves, swabs, and urine containers. Disposal must follow strict environmental and health regulations, and cutting corners here risks fines or health hazards. If conducting urine or saliva workplace drug testing, this cost isn’t optional. Every sample collected generates waste that must be handled as potentially infectious, requiring sealed containers, labeled bags, and licensed disposal services. Facilities must also maintain documentation to prove compliance, which adds administrative overhead. In high-volume testing environments, the accumulation of waste can be substantial, and improper handling could expose staff to pathogens or lead to legal consequences. Investing in proper disposal protects both people and the organization’s reputation.
Breaking Down the Costs: Facility Prep
Let’s consider a typical example: a company with 800 employees spread across 2 sites (400 at each site), conducting routine random drug testing on 10% of its workforce.
That’s 80 individuals per year. Even at this scale, the operational demands begin to add up. HR managers must coordinate logistics, oversee compliance, and manage disruptions. All of which take time.
At an estimated rate of £20 per hour, just 5 hours of prep equates to £100 in HR time alone. These costs are based on UK averages, but the principles apply globally.
Method 1: Urine Drug Testing
Prep Requirements:
- Restricted access to toilets
- Dyed toilet water
- Locked off taps
- Established biohazard zones for sample handling and disposal
- Gender specific staff to manage sample logistics
Cost Summary:
- Training: £800
- Facility Prep Labor (30 min per setup): £800
- Biohazardous Waste Disposal (2 sites with monthly disposal): £600
- Total Facility Prep Cost for Urine Drug Testing: £2,200
Method 2: Saliva Drug Testing
Prep Requirements:
- Sterile zones for collection
- Spill and waste protocols
- Staff oversight to manage viability of samples
- HR staff supervision to ensure “nil by mouth” (no eating, drinking, smoking, or chewing gum) prior to testing
Cost Summary:
- Training: £800
- Facility Prep Labor (20 min per setup/min nil by mouth supervision): £550
- Biohazardous Waste Disposal (2 sites with monthly disposal): £600
- Total Facility Prep Cost for Saliva Drug Testing: £1,950
Method 3: Urine Hybrid Drug Testing (In-House + Third-Party Escalation)
Prep Requirements:
- Standard facility setup for initial tests
- Additional planning for space availability during collector delays
Cost Summary:
- Training: £800
- Facility Prep Labor (30 min per setup): £800
- Biohazardous Waste Disposal (2 sites with monthly disposal): £600
- Total Facility Prep Cost for Urine Drug Testing: £2,200
Method 4: Fingerprint Drug Testing
Fingerprint drug testing keeps preparation simple and cost-effective. Intelligent Fingerprinting offers training at a lower cost than most other workplace drug testing providers, making it easier for organizations to get started. Facilities need little to no adaptation, and there are no biohazard zones or restricted areas to manage. Unlike urine or saliva testing, it eliminates the need for toilets, dyes, or PPE, providing a cleaner and faster option that integrates easily into any workplace.
Prep Requirements:
- No special preparation is required when fingerprint drug testing
Cost Summary:
- Training: £600
- Facility Prep Labor: £0
- Biohazardous Waste Disposal: £0
- Total Facility Prep Cost for Urine Drug Testing: £600
The Bigger Picture
| Method | Training | Facility Prep | Biohazardous Waste Disposal | Total Prep Cost (£) |
|---|---|---|---|---|
| Urine | £800 | £800 | £600 | £2,200 |
| Saliva | £800 | £550 | £600 | £1,950 |
| Hybrid (Urine) | £800 | £800 | £600 | £2,200 |
| Fingerprint | £600 | £0 | £0 | £600 |
Facility prep is not a side expense; it’s a core operational burden that affects budgets, workflows, and employee experience. From training and labor to waste disposal and space management, the true cost of drug testing goes far beyond the test itself. Traditional methods like urine and saliva demand constant setup, oversight, and cleanup. Each step pulls time and resources away from your core operations.
Fingerprint sweat-based testing changes the equation. It eliminates biohazard waste, reduces labor demands, and fits seamlessly into any workplace without disrupting schedules or requiring special accommodations. The result is a cleaner, faster, and more scalable solution that saves money and respects your team’s time.
- Lower prep costs
- Minimal disruption
- Smarter resource allocation
If you’re still budgeting for drug testing without factoring in facility prep, you’re missing the full picture.
This blog is part of our series on the real costs of workplace drug testing. Next in this blog series we take a closer look at the average labor cost to conduct workplace drug testing.
See How This Scales Across Your Organization
Want to know how these factors play out in your business?
Use our free ROI Calculator to get a custom quote based on your organization’s setup.
Just enter your details (site count, test volume, current method) and receive a tailored breakdown of costs and projected savings using fingerprint-based screening. It’s a fast, transparent way to see where inefficiencies lie and how much you could reclaim by switching.
